D2. Disclosure of Information

Code 8.0

All business dealings shall be transparently performed and accurately reflected on the Participant's business books and records. Information regarding participant's labor, health and safety, environmental practices, business activities, structure, financial situation, and performance shall be disclosed in accordance with applicable regulations and prevailing industry practices. Falsification of records or misrepresentation of conditions or practices in the supply chain are unacceptable.

Elements to Demonstrate Compliance to RBA Code

1. Policy

Ensure your ethics and/or and information disclosure policy includes the following elements:

• a. All business dealings are performed transparently and accurately reflected in the reviewee's business books and records.
• b. No misrepresentation by workers, managers, and their agents.
• c. Public information must not make false or misleading statements about the reviewee's products, services, opportunities, position, ....
• d. Formal program to ensure public reviewee statements are not false or misleading.

2. Procedures & Practices

Procedures & Practices are in place such that:

• a. All business dealings should be done transparently and accurately performed with stakeholders.
• b. Do not communicate any non-public company information except through approved company spokespersons.
• c. Reports provided to government agencies are accurate and complete.
• d. There are good accounting policies, procedures, and record keeping, and conduct periodic data and financial assessments to confirm that accounts are in order.
• e. Ensure job posting and recruitment information is accurate and not misleading.
• f. Information regarding participant labor, health and safety, environmental practices, business activities, structure, financial situation, and performance (e.g., production, quality, timelines) communicated to suppliers and customers is accurate.
• g. Falsification of records or misrepresentation of conditions or practices is unacceptable.
• h. All publicly communicated company information (job posting, product details, company/facility promotion (booklet/flyer), commercial advertising, press releases, website, etc.) are accurate.

3. Controls & Monitoring

Controls & Monitoring should include:

• a. Maintain a system of internal controls to ensure the accuracy of information created, maintained, shared, and reported including to suppliers, customers, community, and government.
• b. Information regarding business activities, financial situation and performance is appropriately audited and verified by external organizations.
• c. Inspect/assess/assessment records verifying they are not falsified and accurate.
• d. Investigate misrepresentation by workers, managers, and their agents.

4. Records

Records are maintained including:

• a. Financial and annual reports about the reviewee's business operations are available.
• b. Publicly communicated company information (job posting, product details, company/facility promotion (booklet/flyer), commercial advertising, press releases, website, etc.)

1.0.0 (2024-01-01)

Initial release.